Recently, a friend complained to me that the email signature of one of her coworkers was ridiculous. It included a quote, a plug for one of the library’s services, a graphic and several other unnecessary elements. All of this detritus was just something she had to visually wade through to figure out what was important. This got me wondering about what actually makes for a good email signature. I had long ago streamlined my own…or so I thought. When I started reviewing standard recommendations nowadays, I realized that there is still more I should be doing.
Since I’m beyond ready for it to be the weekend, I thought I would convey some useful information in the form of a fun little quiz. For each “yes” answer, add one point to your score.
1. _____My email sig has more than four lines.
2. _____My email sig includes IM and/or Skype details.
3. _____My email sig has any kind of quote, even those relating to libraries or reading.
4. _____My email sig includes a graphic that is not the library’s logo.
5. _____If my sig includes the library’s logo, it’s bigger than 50×50 pixels.
6. _____My email sig includes colors (i.e., not black) and/or non-standard fonts
7. _____My email sig does not include my email address
8. _____My email sig includes an unnecessary (i.e., my workplace does not require it) legal disclaimer or environmental warning (e.g. “Consider the environment and don’t print this email.”)
9. _____My email sig uses HTML formatting
10_____My email sig does not use the accepted delimiter (–)
1-3: Not too shabby, but you need to do some tweaking to make your sig socially acceptable. You might still get invited to parties, but there’s bound to be a couple of people whispering about you near the punchbowl.
4-6: Time to face reality and realize that your email signature needs some major work. You are likely annoying a lot of people and your chances of being invited to the Academy Award’s after-party are slim to none.
7-10: Your email signature is the one everyone points to and laughs. Use the list, above, to fix it now and prevent years of therapy bills.
What does this mean to me, Laura?
Guess I'm off to do a little revision to my email signature....